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Job Description

Position Title: Accounting Manager
Reports To: Executive Director
Department/Division: Finance
FSLA Status: Exempt
Date: December 12, 2025
Employment Status: Full-Time

Position Summary 
The Accounting Manager performs extremely complex and/or sensitive accounting activities associated with the assigned responsibility and oversees the operations of the Finance Department. Responsible for managing, monitoring, and evaluating the general ledger, accounts receivable/tenant accounting, accounts payable/payroll, Section 8 Housing Choice Voucher program and other accounting activities and services of the Finance Department. Directly responsible for ensuring the Agency receives at least a satisfactory rating concerning HUD agency scoring systems, such as National Standards for the Physical Inspection of Real Estate (NSPIRE), Public Housing Assessment System (PHAS), Section 8 Management Assessment Program (SEMAP), or other future HUD required evaluation systems.

Responsibilities 
The duties listed below illustrate the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position. Undertakes and performs the following and all other work-related duties as assigned. 

1. Recommends and implements Agency goals, objectives, policies and procedures regarding such services and activities.
   
   
2. Participates in the employee selection process for positions within the Finance Department; and makes recommendations regarding the selection of personnel. Provides direct supervision of staff involved in the performance of accounting and related activities; assigns work activities and projects; and evaluates work performance. Coordinates the provision of staff training and development activities. Recommends and implements progressive disciplinary actions, as required.
   
   
3. Creates and revises the annual operating budget for all Agency programs. Implements the budget, as approved. Monitors revenues and expenses to identify changes in spending, prepares forecasts for additional funds for consulting services, equipment, materials, and supplies, as required.
   
   
4. Allocates monthly HUD deposits to proper programs, processes payments received at the main office into proper tenant accounts or against repayment agreement, and code other payments for processing.
   
   
5. Monitor online bank accounts for third-party tenant assistant payments, enters into Agency software, and notify appropriate Property Manager of receipt of payment.
   
   
6. Reviews and evaluates existing accounting systems, control systems, and reporting procedures to determine their functionality and effectiveness. Makes recommendations regarding the revision of existing and/or the development of new systems and procedures, as appropriate. Implements such systems and procedures, as approved.
   
   
7. Responsible for the maintenance of the general ledger and subsidiary records. Prepares monthly and year-end closings. Reconciles financial records, as required.
   
   
8. Prepares and/or supervises the preparation of complex accounting, auditing and financial reports, statements, and other documents. Analyzes estimated revenue accounts as an aid in determining and estimating budget statistics and forecasts. Prepares financial reports and analyses required by members of the Agency's executive staff, the Board of Commissioners (BOC), HUD, and other funding and regulatory agencies.
   
   
9. Processes drawdown of eLOCCS payments for monthly grant expenses incurred, Capital Fund draws, and Operating Fund draws. Processes monthly rent run and utility reimbursements for LIPH, processes monthly escrow deposit, and interest for all programs.
   
   
10. Processes vacancy claims, Vacate Notices, calculates, and processes quarterly vacancy loss adjustments, and tracks and assists Property Managers with insurance claims.
    
    
11. Coordinates with outside auditing firm to perform year-end financial audits, prepare responses, and implement applicable corrective actions pertaining to audit findings.
    
    
12. Serves as an internal consultant to executive and senior management staff members on issues related to the assigned area of responsibility. Conducts research and collects and analyzes data regarding such issues. Makes recommendations regarding the resolution of such issues. Participates in the development and implementation of special accounting related projects, and management information systems applications.
    
    
13. Collects and analyzes data associated with the essential responsibilities of the classification, as required. Prepares reports, memoranda, letters, and other forms of documentation associated with duties and responsibilities. Research and respond to internal and external financial inquiries.
    
    
14. Conducts periodic department staff meetings. Attends departmental and Agency-wide meetings, and meetings of other operating departments of the Agency, as required. Represents the Finance Department at meetings with vendors, consultants, and external agencies and organizations regarding matters pertaining to duties and responsibilities.
    
    
15. Oversees all payroll and accounts payable activities and related entries and schedules to ensure accuracy and completion.
    
    
16. Prepares annual and quarterly financial statements as designated and submits required unaudited and audited financial information in HUD's REAC system. Assists in preparation of the annual audit report Comprehensive Annual Financial Report (CAFR) per Government Finance Officers Association (GFOA) requirements.
    
    
17. Coordinates schedule with auditors for planning, preliminary audit, and final fieldwork. Ensures all required documentation and schedules are prepared and provided to the auditors timely and accurately and serves as their main point of contact. Ensures appropriate space is reserved for auditors to work while on-site. Ensures CAFR matches all schedules given to the auditors and assists them as needed to finalize the report. Coordinates information and documentation needed from other departments.
    
    
18. Approves all purchase orders within budget to ensure budgetary authority, coding, and compliance.
    
    
19. Performs general administrative duties by preparing federal tax related documentation, reports, and schedules; attends meetings with Agency staff, stakeholders, and partners; and conducts training for Agency personnel as needed.
    
    
20. Attends trainings, webinars, and conferences to stay current with financial management and in compliance with HUD and other pertinent regulations.
    
    
21. Accountable for consistent adherence to strong Agency standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Agency materials, supplies, resources, and other assets.

Education and Experience 
A bachelor's degree in accounting or equivalent is required including specialized training in municipal or governmental accounting. Experience must include five (5) years of increasingly responsible accounting or financial auditing experience, with at least three (3) years of experience in a supervisory or management capacity and general knowledge of PHA accounting practices.

The following training must be obtained within one (1) year of employment or other allowable period of hire as authorized by the Executive Director or his/her designee:

• Fair Housing
• Procurement & Contract Management
• PHA Financial Management

Knowledge and Skills 

1. Must have knowledge of the State General Statutes, HUD Financial Accounting Requirements, HUD notices and regulations, Generally Accepted Accounting Principles (GAAP), and Governmental Accounting Standards Board (GASB).
   
   
2. Ability to perform financial analysis.
   
   
3. High level of communication, leadership, and supervisory skills.
   
   
4. Must assume Agency-wide fiscal responsibility.
   
   
5. Computer skills (Excel, Word, PowerPoint), general office machines.
   
   
6. Advanced ability to read and understand advanced literature, books reviews, technical journals, financial reports, and legal documents.
   
   
7. Advanced ability to understand and apply fundamental concepts of theories, work with advanced mathematical operations methods, and functions of real and complex variables.
   
   
8. Must be skillful in prioritizing, problem solving, formulation, reasoning, analyzing and proofreading.
   
   
9. Sensitivity to and experience working with the ethnically and culturally diverse individuals, communities, agencies and organizations which comprise the constituency of the Agency.
   
   
10. Ability to establish and maintain effective, professional, and tactful working relationships with co-workers and persons outside the Agency.

Supervision Controls 
The employee receives directions from the Executive Director. Courses of action, deadlines and priorities are established by policy, procedure, rule, regulation, or the Executive Director, depending upon the assignment. Normal duty assignments are performed by the employee based on his/her own judgment. The employee has supervisory responsibility over staff in the Finance department.

Guidelines 
Guidelines include published laws, regulations, handbooks, financial and accounting standards established through nationally recognized accounting standards boards. If guidelines do not cover a situation, the employee consults the Executive Director. Sound judgment, consistency and accuracy are needed to successfully perform duties.

Complexity 
The employee performs a wide variety of related tasks ranging from routine and repetitive to relatively complex financial matters. The employee must identify the work that needs to be done, determine how to accomplish it and coordinate, integrate, and prioritize a variety of tasks or assignments. The employee must make regular decisions involving usual and unusual circumstances, conflicting data, or other non-routine occurrences. Routine work is structured; problems encountered by the employee may require extensive analysis to identify them. Ever-changing rules/regulations regarding HUD reporting contribute to the complexity of essential job functions.

Scope and Effect 
The employees' work affects all Agency employees. A high degree of accuracy is required to ensure that payroll and benefits are accurately processed in a timely manner, the general ledger is reconciled with subsidiary ledgers, financial data is validated, and financial statements/reports are prepared appropriately. Successful accomplishment of tasks by the employee can enhance the Agency 's ability to provide housing that is decent, safe and sanitary and to render adequate services for its tenants.

Personal Contacts 
The employee has contact with a broad range of individuals including co-workers and business professionals such as auditors, and other business firms. Personal contacts serve multiple purposes including giving or exchanging information and resolving problems.

Physical Requirements 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to sit and/or stand for up to eight (8) hours at a time while performing work duties.
   
   
2. Work may involve some physical exertion, such as kneeling, crouching, reaching, carrying, or lifting and eyestrain from working with computers and other office equipment.
   
   
3. Must be able to bend, stoop, push, and pull in the performance of duties.
   
   
4. Must be able to use fingers bilaterally and unilaterally to operate office equipment.
   
   
5. Must have vision and hearing corrected to be able to perform essential job functions.
   
   
6. Must be able to perform essential job functions in an environment that will sometimes include increased levels of work-related stress.
   
   
7. Ability to prepare clear and concise narrative and statistical reports and deal effectively with situations requiring tact and diplomacy, yet firmness.
   
   
8. Must maintain a professional appearance and portray a positive image for the Agency.
   
   
9. Must be able to maintain punctuality and attendance as scheduled.
   
   
10. An employee may request reasonable accommodation to mitigate any of the physical requirements listed above.

Medicinal and Recreational Marijuana 
Marijuana is a Schedule I controlled substance and is illegal under federal law. The Agency observes the common rule of the Federal Marijuana Law of the Controlled Substances Act (CSA) (21 U.S.C. § 811), which does not recognize the difference between medical and recreational use of marijuana and has established the required Drug Free Workplace Policy. Employees are NOT permitted to use or possess any form of marijuana for medical or recreational purposes. Any applicant for employment who tests positive for marijuana during a pre-employment drug screening shall be ineligible for employment with the Agency. Any applicant for employment who advises the Agency that he/she uses any form of marijuana will be ineligible for employment. The Agency is unable to grant a request for reasonable accommodation to use marijuana under any circumstance.

Work Environment 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work involves the normal risks or discomfort associated with an office environment and is usually in an area that is adequately cooled, heated, lighted and ventilated.

Other Requirements

1. Must possess a valid driver's license and maintain a good driving record.
   
   
2. Must be available for occasional overnight travel for training.
   
   
3. Must pass employment drug screening and criminal background check.
   
   
4. Must work with the highest degree of confidentiality.

Read and Acknowledge 
The Monroe Housing Authority is an Equal Opportunity Employer. This job description is subject to change and in no manner implies that these are the only duties and responsibilities to be performed. The duties herein are representative of the essential functions of this job. This job description reflects management's assignment of functions; however, it does not prescribe or restrict tasks that may be assigned. Nothing in this document restricts management's right to assign or reassign duties and responsibilities at any time. The qualifications listed above are guidelines, other combinations of education and experience that could provide the necessary knowledge, skills, and abilities to perform the job may be considered at the discretion of the Executive Director.

Employment with the Monroe Housing Authority is on an "at-will" basis. Nothing in this document is intended to create an employment contract, implied or otherwise, and does not constitute a promise of continued employment.

Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right to add, delete, or modify and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.